- Gifts to employees are prohibited, except for life events (e.g., births, marriages, etc.), and cost should not exceed $150.
- Please refer to the NBCU Gifts and Business Entertainment Policy (within Code of Conduct), for guidelines on purchasing gifts for non-employees.
FAQs
Q: Are employee gifts eligible for reimbursement?
A: Employee gifts are not eligible for reimbursement except under the following circumstances: A department or division can arrange for one departmental gift for special employee life events (birth, death and serious illness). The departmental gift is reimbursable up to $150.00.
Q:An employee’s close relative has passed. In lieu of flowers, the family requested donations be made to a charity. Can we donate?
A:Yes, however the donation cannot be charged to a T&E card. Rather, it should be made via the AP system (SNAP) and coded to one of the following accounts, as applicable:
- 69020004 - CHARITABLE CONTRIBUTIONS-NONDEDUCTIBLE - Donations to organizations that are not considered 501(c)3 status for IRS tax purposes
- 69020005 - CHARITABLE CONTRIBUTIONS - Donations to organizations that are considered 501(c)3 status for IRS tax purposes
- 69020006 - IN-KIND - In-kind gifts made to charitable organizations
Contract your operational finance lead for additional details. Donation amount is still subject to the $150 limit.
Q: I am an anchor, and a new anchor is starting on our network. I would like to send him a bottle of wine. Can I charge that to the Company?
A: No. As mentioned above, employee gifts are only allowed for certain life cycle events, and those gifts should be given by a business leader to a direct report. Also, in all cases, peer-topeer gifts should never be charged to the Company.
Q: Can we expense a gift purchased for retirement?
A:Yes, however a retirement gift needs to be authorized by Human Resources. Please partner with HR on the purchase of any retirement gift. An email documenting HRs approval should be attached to the receipt within the Concur expense report.
Q: What about gifts to clients or vendors?
A: Any gift greater than $250 (per business partner per year) requires pre-approval from an authorized approver. Please refer to the Gifts and Business Entertainment Policy (within Code of Conduct), for guidelines on purchasing gifts for non-employees and details on authorized approvers.
Q: What about gifts charities?
A: Please refer to the NBCU Charitable Gift Policy when making a donation to a charitable organization.